Wedding Venues, Ideas and Inspiration

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Mastering Bar Counts: Part I

After graduating college, I thought a great indicator of my newfound adulthood would be the purchase of my first set of dishes.  I scoured shelves of options in search of a design that I felt captured my personality and, painstakingly, selected the winner.  I strode triumphantly home, delighted by my success.  When my mother asked to see what I had purchased, I proudly unpacked one complete place setting.

Yep.  A  single – set – of – plateware.

My mom gently suggested that I might want the option of hosting at my new apartment and that a single place setting might leave me 3 or 5 or 11 settings shy of my needs.  Red-faced, I realized that in my pursuit for the perfect pattern, there were a few details I had overlooked.

They’re easy details to fall through the cracks, but mastering the numbers is an important step in ensuring that your event runs smoothly.  Estimating glassware needs and other accessories, especially for your bar, can be a challenge.

JPO recommends ordering one glass per guest / hour.  Don’t fret, no one is going to be pounding down the Cosmos, but they may be consuming nonalcoholic beverages in between the cocktails.  You want to avoid the sight of reusing glasses during the duration of your event – because if suave is what you’re going for, scampering around collecting guests’ glasses as soon as they set them down is not it.

Ice is important, too.  We suggest ordering approximately 50 lbs of ice for 50 guests and then adding 1 lb of ice per guest above that.  If you’re hosting an event outdoors, remember that ice generally melts more quickly than you can use it.  You may want to think about using several insulated bins for longer-lasting preservation.

Purchase a lot of cocktail napkins.  When you think you have purchased enough, purchase more.  (I know a really clever way of folding them into swans so if you’re stuck with lots of extras, we can talk.)

Bottom line: don’t overlook the details.  And for the record, I now own four complete place settings, sufficient for hosting my mom, my sister, and my brother.  I’ll just have to hold off inviting the Kardashians for the time being.

As always, Enjoy the Process!

 JPO Concepts

Jenny Piersol, Editor JPO Concepts

Choosing an Event Space: Raw Vs. Traditional

“Location, location, location.”  Whether it’s for business or pleasure, the special event that you set about planning must first find an ideal home.  Finding and booking a great venue is one of the most crucial elements of planning your event because it serves as a jumping-off point for so many other details.

Using a traditional venue or banquet hall may seem a no-brainer; however, many times that puts you under obligation to use that particular venue’s umbrella of services.  Their catering.  Those formidable chandeliers that always reminded you of The Phantom of the Opera.  That musty carpet that unashamedly boasts a career-setting record of decades without a proper cleansing.  Suddenly, your special event starts to feel more like a scene from The Shining than a custom-crafted event because it no longer looks or feels like you!

In economic times like these, many nontraditional venues are willing to rent out their space at a great rate ..

How do you plan an event that represents you and your personality?  We suggest beginning with what is called a ‘raw space,’ such as a photography studio or an unfurnished apartment.  JPO Concepts represents a handful of these unique spaces, which allows us to create specialized events for each of our unique clients.  Using a nontraditional venue offers you the creative freedom to decorate the space as you envision it and to employ the vendors that are most suitable for your event.

Raw Space

A raw space puts you in control of your event.

Another reason to use an unconventional space, such as a gallery or a museum, is that beneath the overarching bridge that is “Location,” there is a babbling brook known more affectionately as “Cost.”  In economic times like these, many nontraditional venues are willing to rent out their space at a great rate, making the choice to use a raw space a win-win from all angles.  From the food to the custom-created ambiance to the price tag, your event will be a uniquely designed affair and undeniably special – just like you!

(I’ll expect a party favor.  Unless, of course, you’re Jack Nicholson.)

As always, enjoy the process!

JPO Concepts, Inc.

 A raw space transformation:

Before

After